Data Access Policy for Confidential User Information
Introduction
This document outlines the structure of access rights to confidential user data within our organization. Our goal is to ensure that personal data is handled securely and only accessible to authorized individuals based on their role and responsibilities.
Roles and Responsibilities
The organizational structure of roles is as follows:
- Users
- Kenkyukai Dojo Instructors
- Buin Dojo Instructors
- Shibu Dojo Instructors
- Honbu Dojo Instructors
- Administrators
Hierarchical Assignments
- Users are assigned to one Dojo.
- A Kenkyukai Dojo Instructor is assigned to a Buin, Shibu, or Honbu sponsor Dojo.
- A Buin Instructor is assigned to a Shibu or Honbu sponsor Dojo.
- A Shibu Instructor is assigned to a Honbu sponsor Dojo.
Access to Confidential User Data
Access to confidential user data is granted as follows:
- Honbu Instructors
Access Scope: Full access to the personal data of all users on the site.
- Administrators
Access Scope: Full access to the personal data of all users on the site.
- Shibu Instructors
Access Scope: Access to the personal data of all users (in)directly assigned to them. This includes:
- Users assigned to Kenkyukai Dojo(s) under their supervision.
- Users assigned to Buin Dojo(s) under their supervision.
- Users assigned directly to the Shibu Dojo.
- Buin Instructors
Access Scope: Access to the personal data of all users (in)directly assigned to them. This includes:
- Users assigned to Kenkyukai Dojo(s) under their supervision.
- Users assigned directly to the Buin Dojo.
- Kenkyukai Instructors
Access Scope: Access to the personal data of users directly assigned to the Dojo.
- Users
Access Scope: Access to the names of all students directly assigned to the same Dojo. No access to other users’ personal data.
Data Security and Privacy Guidelines
- All instructors and administrators must adhere to the club’s data privacy policy and ensure the secure handling of personal information.
- Unauthorized sharing or misuse of user data is strictly prohibited and may result in disciplinary action.
- Access permissions are periodically reviewed to ensure compliance with organizational needs and data privacy regulations.
Conclusion
This structured approach to data access ensures that personal information is accessible only to those with a legitimate need based on their role within the organization, maintaining the highest standards of privacy and security. For questions or further clarifications, please contact the organization’s administration team.